So your desk is buried in paper, your shelves
are overcrowded with stacks of documents, and you’ve carved out just enough
space for your keyboard, mouse and coffee? It’s time to go paperless, not just for
your own sanity, but to streamline the entire business. It’s the one move that
saves time and space while gaining flexibility for your mobile workforce. When
you’re ready to adopt paperless processes, consider these 4 steps:
Working from anywhere is now as simple as accessing the internet on
your device. Managers, owners, and employees are all embracing the flexibility
of working while traveling, making it the new global norm. But while you were
in the office, you were protected by professionally designed firewalls,
security infrastructure, and robust software. As soon as you step away from the
building, those protections disappear, leaving your device and the data inside
at great risk.
Cyber attackers love to collect any data they can obtain, often preferring
to hack first, assess value later. It doesn’t help that almost all data can be
sold, including your personal details, those of your clients and suppliers, as
well as your proprietary business data. These days, the information stored on
your device is usually worth much more than the device itself.
Here are 3 ways a hacker will attack:
Flaunting Opportunity: Whether your employee left their laptop at a café or
a thief stole the phone from their pocket, the outcome is the same – that
device is gone. Hackers will take advantage of any opportunity to gain access
to a device, including taking them from hotel rooms and even asking to ‘borrow’
them for a few minutes to install spyware, before handing it back.
Spoofing a Wi-Fi Hotspot: We’ve all come to expect free Wi-Fi networks wherever
we go. Hackers will take advantage of this trust to create their own free,
unsecure network, just waiting for a traveler to check a quick email.
Intercepting an Unsecure Network: Hackers don’t need to own the Wi-Fi network to steal
content from it. Data traveling across an unsecure network is visible and
available to anyone with the right software.
It’s okay, you don’t need to lock all employees inside the building or
cancel all travel plans. Taking these four precautions will increase cyber
safety and help protect your business data while on the go.
- Make a backup before you travel: In the event your device is lost or damaged, you’ll
be able to replace the device with a new one and quickly restore all the data
from a backup, all with minimal downtime.
- Don’t use public Wi-Fi: Wait until you have access to a secure network before
going online – even just to check email.
- Use passwords and encryption: At a minimum, make sure you have a password on your
device, or even better, have full drive encryption. That way, even if your data
storage is removed from the device, the contents are inaccessible.
- Act fast after loss: If your device is lost or stolen, immediately notify
the appropriate people. This might include your IT provider so they can change
passwords, your bank so they can lock down accounts, and any staff who need to
be aware of the breach so they aren’t tricked into allowing further breaches.